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Finance Office

Current Student Financial Information

This page offers information and links to important forms required for applying for, receiving, and using financial aid. Frequently Asked Questions are also available at the bottom of the page to assist you. When in doubt, contact the Financial Aid Director for assistance. 

FAQs

HOW DO I ACCEPT MY FINANCIAL AID OFFER?

Because they do not need to be repaid, grants and scholarships are automatically accepted on your behalf (unless CCBS is notified in writing within 7 days of disbursement).    If you choose to accept Direct Loans, you must submit a completed Student Loan Authorization Form to the Financial Aid Office. 

WHEN WILL MY FINANCIAL AID BE DISBURSED?

CCBS makes every effort to disburse federal student aid during the third week of each semester.

WHEN WILL I RECEIVE MY EXCESS FUNDS?

If there are excess funds to disburse, they will be released to students via check within 14 days of disbursement, unless the school has reason to believe you have stopped attending your current courses.

WHAT IF I WANT TO CHANGE MY LOAN SELECTION?

Students can reduce/cancel their loan selections by completing and submitting the Loan Adjustment Form to the Financial Aid Office.

WILL I RECEIVE A REFUND IF I WITHDRAW FROM MY COURSE(S)?

Students who drop a course before the end of the Drop/Add Period (see Academic Catalog – Changes in Registration) will be
eligible for the following refunds depending on the length of class:

16-Week Seated Classes
Before the end of Week 2 – 100% of the tuition will be refunded
Within Week 3 – 75% of the tuition will be refunded
After the end of Week 3 – 0% of the tuition will be refunded

8-Week Online or Intensive Classes
Before the end of Week 1 – 100% of the tuition will be refunded
After Week 1 – 0% of the tuition will be refunded

The refund policy applies to both audit and credit students.

WHAT HAPPENS TO MY FEDERAL STUDENT AID IF I WITHDRAW OR DROP COURSES?

When calculating a refund of student aid, the Refund/Repayment Worksheets and Withdrawal Record provided by The Department of Education will be used. All tuition charges and withdrawal requests are subject to review, and students who withdraw may be responsible for paying back part or all of their financial aid disbursement for that semester. In addition, withdrawals may have an impact on a student’s eligibility for future financial aid. Please contact the Financial Aid Officer for details. Information about the student’s institutional costs, the total paid towards institutional costs, the portion paid by financial aid, and the student’s scheduled cash payments will be determined by the Financial Aid department. 

PENALTIES FOR DRUG LAW VIOLATIONS

Students who are convicted of any offense under federal or state law related to the possession or sale of illegal drugs during their period of enrollment will be ineligible to participate in federal student aid programs (grants, loans, and federal work study). The time for ineligibility for aid varies based on the type of conviction and the number of times an offense has occurred.

For more information, students can visit the FSA site directly.

HEERF Student Aid

As part of the CARES and ARP Acts, the US Congress has allocated funding to colleges and universities to assist students adversely affected by COVID-19.

Please review the FAQ’s below for more information regarding HEERF for CCBS students.

The application window for the second allocation (fifth disbursement) of HEERF Student Aid ends Friday, April, 2021.

The following information is provided by CCBS in response to the Department of Education’s quarterly reporting requirements.  The below report includes the budget and expenditure reporting for the period as indicated. 

Quarterly Budget and Expenditure Report ending 9/30/2020

Quarterly Budget and Expenditure Report ending 12/31/2020

Quarterly Budget and Expenditure Report ending 3/31/2021

Quarterly Budget and Expenditure Report ending 6/30/2021

Quarterly Budget and Expenditure Report ending 9/30/2021

Quarterly Budget and Expenditure Report ending 12/31/2021

Quarterly Budget and Expenditure Report ending 3/31/2022

WHEN CAN I APPLY FOR HEERF STUDENT AID?

The window to apply for the fifth disbursement of HEERF Student Aid closes Friday, April 1.  Please complete all application requirements no later than April 1. 

AM I ELIGIBLE FOR HEERF STUDENT AID?

To be eligible for HEERF Student Aid, students must:

  • Have financial need that has resulted from COVID-19 (not necessarily as a result of a change in modality to online learning)
  • Complete the 2020-2021 FAFSA OR attest to exceptional financial need
  • Submit a HEERF 3 Student Aid Application
  • Meet the following Title IV eligibility requirements:Be a citizen or eligible noncitizen of the United States
  • Have a valid Social Security Number
  • Have a high school diploma, General Education Development (GED) certificate, or have completed homeschooling
  • Be enrolled as a regular student in an eligible degree program (undergraduate, graduate, or certificate programs)
  • Maintain satisfactory academic progress.
  • Not be in default on a federal student loan or owe money on a federal student grant
  • Be registered with the Selective Service System, if you’re male
  • Additional eligibility requirements can apply in certain situations
HOW CAN I USE HEERF STUDENT AID?

Students may use the new HEERF Student Aid for expenses INCURRED ON OR AFTER DECEMBER 27, 2020 that are any component of the student’s cost of attendance or for emergency costs that arise due to the coronavirus. This includes but is not limited to:

  • Tuition
  • Food
  • Housing
  • Healthcare (including mental health care)
  • Childcare
WHAT'S THE MAXIMUM AMOUNT I CAN RECEIVE IN HEERF STUDENT AID?

The maximum HEERF Student Aid to an eligible student is expected to be $2,000. Given the number of CCBS students who may be eligible, depending on the actual number of applications received, and consistent with the goal of prioritizing students with the greatest need, individual grants may be more or less than the maximum award. 

I RECEIVED HEERF STUDENT AID DURING A PREVIOUS ROUND OF DISBURSEMENTS. AM I ELIGIBLE TO RECEIVE IT AGAIN?

Although preference may be given to students who did not receive HEERF Student Aid during a previous round of disbursements, if you’ve experienced qualifying financial need that has exceeded your previous disbursement, you are eligible to apply again.

Questions?

Contact our Financial Aid Director

financialaid@ccbs.edu

(910) 323-5614